DLS Event Management: week-of Wedding Coordination Packag
At DLS Event Management, we are dedicated to ensuring your special day runs as smoothly as possible. Our professional wedding coordinators handle every detail and alleviate all wedding-day stress, allowing you and your partner to relax and enjoy your celebration completely worry-free. a week of wedding coronation package is designed for couple who have done the majority of planning themselves but need a professional to step in at the hour. The coordinator takes over vendor logistics, finalises the minute-by-minute timeline, manages the ceremony rehearsal, and executes the entire wedding day from star to finish
Our Responsibilities Include:
pre wedding pre and handover:
- handover meeting: review all signed contracts, decor blueprints, seating arrangements, and floor plans provided by the couple
- Master timeline creation: Draft s detailed, minute-by-minute timeline covering hair and makeup, vendors arrival/setup, ceremony cues, vendor, speeches, meal service and room flip breakdown
- Vendor outreach and Management: contact all booked suppliers (caterers, florist, DJ/band, photographer, decor teams) to conform arrivals load- in requirements, meals requirements, and contact details.
- venue walkthrough: Finalise floor plans, power/lighting requirements, and logistics with the venue manager.
- final logistics check: Ensure final guest count, dietary/ allergen list, and seating plan are delivered the catering and venue team.
The Rehearsal: (if needed)
- Rehearsal direction: lead and organise the ceremony rehearsal with the couple, wedding party, officiant and immediate family.
- processional lineup: direct order of entry, pacing, standing positions and hand-offs (e.g. bouquet holding, ring handovers).
- item collection: collect personal items , stationery (place cards, menus, order of service), favours, signage, guestbook, card box and decor items to transport or set up
wedding morning and set up:
- Command centre and point of contact: serve as the main point of contact for all vendors and guest, keeping the couple stress free.
- Decor and setup oversight: oversee table settings, chair dressing, floral placement, welcome signage, and station setup.
- Getting ready logistics: keep hair and makeup running on schedule, coordinate delivery of bouquets/boutonnieres, and ensure the photographer is ready for pre-ceremony shots.
- Emergency support: arrive equipped with a professional emergency kit ( stain remover, safety pins, sewing kit, first aid, extra tape).
Ceremony:
- Quest flow: coordinate usher, seat guests, and ensure reserved seating for family is clear.
- Cueing: Cue musicians/DJ, officiant, wedding party, and the couple for the processional and recessional
- Post-ceremony transition: collect ceremony items (unity elements, order of service sheet) and direct guest towards cocktail hour.
Reception:
- Room flip and detail inspection: manage speed and accuracy if the room is being reconfigured between ceremony and reception.
- Gran entrance and key moments: cue the emcee, DJ/band and photographer for grand entrance, first dance, speeches, cake cutting and formal send off.
- vendor care: ensure vendor meals and breaks are managed to contract terms.
end of the night/teardown:
- final vendor sign-off and tips: distribute final payments and tips to vendors as designated by the couple.
- gift and decor packing: secure the wedding card box, gifts, guestbook, leftovers and personal decor.
- venue breakdown: oversee supplier breakdown and leave the venue clean according to rental guidelines.
50 guest or less £1600
100 guest or less £1800
150 guest or less £2000
